Reconcile vendor statements with your books in minutes
CleverBalance helps finance teams match vendor and supplier statements with their books automatically, so you can quickly identify missing invoices, duplicate entries, payment mismatches, credit notes, and settlement differences without relying on Excel.
No credit card and 14-day free trial
Vendor / Supplier statement
Bring in the supplier-side statement file.
Books (AP ledger)
Upload your payable ledger from your accounting system.
Matched output
Instantly see invoice-level and grouped matches.
Unmatched output
Surface differences that need review or action.
Stop chasing vendor mismatches in spreadsheets
Vendor reconciliation often becomes messy because statements and books rarely line up perfectly. Teams end up manually checking invoices, payments, and adjustments line by line in Excel.
Missing invoices in books
Duplicate entries
Partial or incorrect postings
Credit notes not adjusted properly
Payment differences between vendor and books
Timing gaps between statement date and booking date
With CleverBalance
Upload both files
Run reconciliation
Instantly see what matched and what needs action
What CleverBalance does
CleverBalance replaces manual vendor reconciliation with a structured, easy-to-review workflow.
Upload vendor / supplier statement
CSV or Excel from any vendor or supplier.
Upload your books / AP ledger
Export from accounting software or spreadsheets.
Run reconciliation
The system matches records using invoice references, dates, amounts, rules, and AI.
Review outputs
See matched and unmatched transactions clearly.
Download results
Get audit-ready Excel outputs for internal review and follow-up.
Handles real-world vendor complexity
Vendor reconciliation is rarely a simple one-line-to-one-line match. CleverBalance is built for the way finance teams actually work.
Invoice-level matching
Matches using invoice number, reference number, document number, and amount.
Split and combined entries
Supports one invoice booked across multiple entries or multiple invoices settled together.
Settlement matching
Handles batched settlements, net settlements, discounts, deductions, and payment adjustments.
Credit notes and adjustments
Helps surface credits, reversals, and other statement differences.
Flexible logic
Still works even when references are inconsistent or dates do not line up exactly.
Clear, audit-ready reconciliation output
Instead of forcing users to inspect complex spreadsheets, CleverBalance gives a clean output that is easy to validate and act on.
Matched transactions
Unmatched transactions
Your team spends less time finding issues and more time resolving them.
Why finance teams choose CleverBalance
Invoice-level accuracy
Strong focus on invoice and reference matching reduces ambiguity.
Less manual effort
No filters, formulas, or manual ticking in Excel.
Built for real accounting scenarios
Handles splits, combined settlements, adjustments, and booking differences.
Fast turnaround
Reconciliation gets completed in minutes instead of taking hours or days.
Easy to review
Outputs are structured for finance teams, reviewers, and auditors.
See how vendor reconciliation works in CleverBalance
Watch how a vendor statement and AP ledger are uploaded, matched, and converted into clean matched and unmatched outputs.
eCommerce (D2C brands)
Vendor reconciliation for marketplace commissions, logistics invoices, returns, and credit note adjustments.
Retail (single / multi-store)
Vendor reconciliation for frequent supplier purchases, partial payments, and periodic settlements.
Restaurants and QSR
Vendor reconciliation for ingredient suppliers, frequent invoices, and short-cycle payments.
Grocery and FMCG distribution
Vendor reconciliation for high-volume supplier invoices, credit notes, and rolling balances.
Manufacturing
Vendor reconciliation for raw material purchases, advance payments, and GRN vs invoice differences.
B2B wholesale / trading
Vendor reconciliation for bulk purchases, split payments, and invoice-to-payment mismatches.
Logistics and transport
Vendor reconciliation for fleet vendors, fuel suppliers, trip-based billing, and aggregated settlements.
Healthcare (clinics/hospitals)
Vendor reconciliation for medical suppliers, equipment invoices, and recurring purchase cycles.
Pharma distribution
Vendor reconciliation for distributor invoices, credit notes, expiry returns, and adjustments.
Education (schools/coaching)
Vendor reconciliation for service vendors, facility expenses, and recurring supplier invoices.
Real estate and construction
Vendor reconciliation for contractor bills, milestone payments, and retention adjustments.
Professional services (agencies/consultancies)
Vendor reconciliation for subcontractors, retainers, and milestone-based billing.
IT services and software companies
Vendor reconciliation for SaaS vendors, infrastructure bills, and recurring subscriptions.
SaaS (subscriptions)
Vendor reconciliation for tool subscriptions, monthly billing cycles, and vendor-side adjustments.
Non-profits / NGOs
Vendor reconciliation for program expenses, vendor payments, and grant-linked purchases.
Hotels and travel
Vendor reconciliation for booking partners, aggregators, commissions, and cancellation adjustments.
Events and entertainment
Vendor reconciliation for event vendors, venue payments, and one-time high-volume settlements.
Automotive (dealers/service centers)
Vendor reconciliation for parts suppliers, service vendors, and recurring procurement cycles.
Import / export
Vendor reconciliation for overseas suppliers, shipment-linked invoices, and forex adjustments.
Accounting / CA / CPA firms (multi-client)
Vendor reconciliation for multiple client books, different vendor formats, and varied reconciliation needs.
Simple pricing for recurring reconciliation work
Choose a plan based on your reconciliation needs. No per-seat complexity, no implementation-heavy pricing for getting started.
Plans start at
- Vendor / supplier reconciliation
- AI-assisted reconciliation
- Team access
- Excel exports
- Audit-friendly history
Simple, accurate vendor reconciliation
CleverBalance automates vendor and supplier reconciliation by matching invoice-level data between your books and vendor statements, helping finance teams handle missing invoices, split entries, settlements, and mismatches with speed and clarity.
Still reconciling vendor statements in Excel?
Move from manual checking to fast, structured, audit-ready vendor reconciliation. Upload your files, run the process, and review the output in minutes.
No credit card and 14-day free trial